Privacy Policy

Effective Date: 8th January 2026

Website: www.yorkshirenonprofitgrantconsultants.com

1. Introduction

Welcome to the privacy policy of Yorkshire Nonprofit Grant Consultants ("we", "us", or "our").

We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) or engage our consultancy services, and tell you about your privacy rights and how the law protects you.

This policy is compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Controller Yorkshire Nonprofit Grant Consultants is the controller and responsible for your personal data.

Contact Details If you have any questions about this privacy policy, please contact us using the details below:

Full name of legal entity: Yorkshire Nonprofit Grant Consultants Limited.
Email address: hello@yorkshirenonprofitgrantconsultants.com
Postal address: 11 Barkly Avenue, Leeds, LS11 7HD
Telephone number: TBC

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

3. The Data We Collect About You

Personal data means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data: First name, last name, username or similar identifier, and title. In the context of grant applications, this may include details of trustees or directors.
Contact Data: Billing address, delivery address, email address, and telephone numbers.
Organisation Data: Details regarding your non-profit/charity, including Charity Commission numbers, Companies House numbers, financial accounts, and governance documents required for grant assessments.
Financial Data: Bank account and payment card details (for payment of our fees).
Transaction Data: Details about payments to and from you and other details of services you have purchased from us.
Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, and operating system and platform on the devices you use to access this website.
Usage Data: Information about how you use our website and services.

Special Category Data We do not generally collect "Special Categories" of Personal Data (e.g., race, religion, health data) unless it is explicitly required for a specific grant application (e.g., a funding bid specifically for a religious organisation or health charity). If required, we will obtain your explicit consent or rely on a specific legal exemption.

4. How Is Your Personal Data Collected?

We use different methods to collect data from and about you including:

Direct interactions: You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise.
Automated technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns (via cookies).
Third parties: We may receive data about your organisation from public sources such as the Charity Commission or Companies House.

5. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Performance of Contract: Where we need to perform the consultancy contract we are about to enter into or have entered into with you (e.g., drafting a grant bid).
Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Legal Obligation: Where we need to comply with a legal or regulatory obligation (e.g., tax reporting).

Purposes for which we will use your personal data:

6. Disclosures of Your Personal Data

We may have to share your personal data with the parties set out below for the purposes set out in the table above.

Grant Funding Bodies: Trusts, Foundations, National Lottery, and Government departments to whom we submit applications on your behalf.
Service Providers: Acting as processors who provide IT and system administration services (e.g., Microsoft 365, accounting software).
Professional Advisers: Acting as processors or joint controllers including lawyers, bankers, auditors and insurers.
HM Revenue & Customs: Regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

7. International Transfers

We generally store your data within the UK. However, if we use third-party service providers (like cloud storage or email marketing tools) based outside the UK, we ensure your data is protected by ensuring at least one of the following safeguards is implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK (such as the UK International Data Transfer Agreement).

8. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.

9. Data Retention

How long will you use my personal data for? We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Client Files: We typically retain client files and successful grant applications for 6 years for liability and reference purposes.
Unsuccessful Applications: We may retain these for a shorter period to assist with future bids, subject to your agreement.

10. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

Request access to your personal data (commonly known as a "data subject access request").
Request correction of the personal data that we hold about you.
Request erasure of your personal data.
Object to processing of your personal data where we are relying on a legitimate interest.
Request restriction of processing of your personal data.
Request the transfer of your personal data to you or to a third party.
Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of the rights set out above, please contact us at hello@yorkshirenonprofotgrantconsultants.com

11. Third-Party Links

This website may include links to third-party websites (e.g., grant application portals, partner charities). Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

12. Cookies

We use cookies to improve your experience on our website. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Purpose/Activity

To register you as a new client

To deliver grant consultancy services (writing bids, researching funds)

To manage our relationship with you (notifying of changes to terms/policy)

To administer and protect our business and this website

To make suggestions and recommendations to you about other grants or services

Type of Data

Identity, Contact

Identity, Contact, Organisation, Financial

Identity, Contact

Identity, Contact, Technical

Identity, Contact, Usage

Lawful Basis for Processing

Performance of a contract

Performance of a contract; Legal obligation

Legitimate interests (for running our business, provision of administration and IT services)

Legitimate interests (to develop our services and grow our business)